MOBILE HANDSET (COMPANY ASSET) POLICY  


1. Purpose  

The purpose of this policy is to regulate the  use, maintenance, and control of company-issued mobile handsets  provided to employees for  official site-related communication  and smooth project execution.  

 

2. Scope  

This policy applies to  all employees deployed at project sites  who are issued:  

  • A company-owned mobile handset  

  • A prepaid SIM card provided for official communication  

 

3. Ownership & Asset Classification  

  1. The mobile handset issued  remains  the  sole property of the company (CLIDE) .  

  1. The handset shall be treated as a  company asset , and the  Asset Policy  shall aways be applicable.

  2. .  

  1. The handset shall be:  

  • Used only for official purposes  

  • Returned in good working condition upon:  

  • Completion of project  

  • Transfer  

  • Resignation or termination  

 

4. SIM Card & Recharge Policy  

  1. The SIM card provided shall be:  

  • A  prepaid SIM  

  • Used strictly for official site-related communication  

  1. Recharge Procedure:  

  • Employee shall  recharge the prepaid SIM on a monthly basis.

  • Recharge amount shall be  reimbursed along with monthly salary  

  1. Reimbursement Conditions:  

  • Reimbursement shall be limited to the  approved monthly limit  

  • Proof of recharge (receipt / screenshot) must be submitted  

  1. Excess usage beyond approved limits shall  not be reimbursed .  

 

5. Usage Restrictions  

  1. The mobile handset and SIM shall  not be used for :  

  • Personal or non-work-related calls  

  • Unauthorized internet usage  

  • Social media, gaming, or entertainment purposes  

  1. International calls, premium numbers, or chargeable services are  strictly prohibited  unless pre-approved.  

 

6. Privacy & Monitoring  

  1. Since the handset is a company asset:  

  • The company reserves the right to  monitor  call logs, usage patterns, and data usage  

  • Monitoring shall be limited to business and compliance purposes  

  1. Employees shall:  

  • Not expect personal privacy on company-issued handsets  

  • Not store personal or confidential personal data on the device  

 

7. Handset Care & Damage Responsibility  

  1. Employees  are responsible for :  

  • Proper handling and safekeeping of the handset  

  • Using protective accessories (cover, screen guard)  

  1. In case of:  

  • Loss, theft, or damage due to negligence or misuse  
    → Cost of repair or replacement shall be borne by the employee  

  1. Normal wear and tear shall be evaluated by management.  

 

8. Software & Security Controls  

  1. Employees shall:  

  • Not install unauthorized applications  

  • Not  modify  device settings or software  

  1. Installation of:  

  • Tracking, security, or official communication apps may be mandatory  

  1. Device must be:  

  • Secured with password / PIN / biometric lock  

 

9. Prohibited Activities  

The following are  strictly prohibited :  

  • Sharing handset or SIM with unauthorized persons  

  • Using the handset for illegal or unethical activities  

  • Altering IMEI, SIM, or device configuration  

  • Using personal SIM in the company handset without approval  

 

10. Violations & Disciplinary Action  

Violation of this policy may result in:  

  • Warning (verbal or written)  

  • Recovery of excess charges or damages  

  • Salary deduction  

  • Withdrawal of handset facility  

  • Disciplinary action up to termination for serious or repeated violations  

 

11. Policy Implementation  

  1. This policy shall be:  

  • Communicated to all employees receiving company handsets  

  • Explained during site induction  

  1. Issuance of handset implies:  

  • Acceptance of this policy  

  1. Employee acknowledgement shall be obtained.